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    • AAHPM  |  Education & Events  |  Annual Assembly  |  Frequently Asked Questions

    Frequently Asked Questions

    General Information

    When does registration open for the 2027 Annual Assembly?

    Registration for the 2027 Annual Assembly of Hospice and Palliative Care in Pittsburgh, PA will open in Mid-October 2026.

    Attending the Annual Assembly

    How can I participate in the Annual Assembly?

    The Annual Assembly is primarily an in-person conference experience, offering:

    • Keynote presentations
    • Educational sessions
    • Networking opportunities
    • Community engagement events
    • Scientific and clinical presentations

    If you are unable to attend in person, Assembly On-Call provides access to select conference content through a virtual, on-demand experience.

    What is included in in-person registration?

    IYour registration includes access to:

    • Keynote sessions
    • Concurrent educational sessions
    • Paper presentations
    • Case presentations
    • Poster presentations
    • Exhibit Hall
    • Opening Reception
    • On-demand session recordings available after the meeting

    Please note: Preconference workshops require separate registration and an additional fee.

    What are on-site registration hours?

    Tentative 2027 registration hours are:

    • Tuesday, March 16 | 3:30 – 7pm
    • Wednesday March 17 | 6:30am– 7:30pm
    • Thursday, March 18 | 6:30am – 7pm 
    • Friday, March 19 | 6:30am – 5pm
    • Saturday, March 20 | 7am – Noon 

    What is included in On-Call registration?

    Assembly On-Call offers a flexible virtual option that includes:

    • Pre-recorded session content
    • Poster presentations
    • Flexible on-demand access

    This option is designed for those unable to attend the meeting in person.

    Where can I find the schedule of events?

    Program and schedule information is available on the Annual Assembly website at the end of October. It will be updated as details are finalized up until the event date.

    Can I bring a guest to the Annual Assembly?

    Yes. Guest passes are available for $100 per person and include:

    • Exhibit Hall access
    • Opening night reception
    • Morning breaks

    Guest passes do not include access to educational sessions, workshops, or CE credit.

    Can I bring my child to the Annual Assembly?

    Children are welcome to attend; however, anyone under age 16 must be accompanied by an adult at all times.

    May I take photographs or record sessions?

    Photography, video recording, and audio recording are prohibited during educational sessions. Professional photography elsewhere in the meeting space requires prior approval from AAHPM.

    Presenting at the Annual Assembly

    When does the Summer Call for Abstracts open?

    The former Principal Call for Abstracts is now called the Summer Call for Abstracts.

    Submission categories include:

    • Podium Presentations
    • Poster Presentations
    • Preconference Workshops

    Submission for this call closed on Tuesday, July 7 at 11:59pm PT.

    When does the Fall Call for Abstracts open?

    The former Scientific Research and Early Career Call for Abstracts is now called the Fall Call for Abstracts.

    Submission categories include:

    • Early Career & Professionals in Training
    • Late-Breaking Scientific Research
    • RAPiD Posters

    Submission Dates: Tuesday, September 8-28, 2026 11:59pm PT

    When is the Call for Reviewers?

    The Annual Assembly Call for Reviewers is offered in two phases each year to support the abstract review process:

    Summer Call for Reviewers: Evaluate submissions for Podium, Poster, and Preconference Workshop presentation types submitted during the primary abstract cycle.

    Call for Reviews will be open from Monday, June 15 – 29, 2026.

    Fall Call for Reviewers: Evaluate submissions for Podium, Poster, and Preconference Workshop presentation types submitted during the secondary abstract cycle.

    Call for Reviews will be open from Monday, September 7 – 22, 2026.

    This two-phase approach ensures timely and thorough review of all submissions across both abstract cycles.

    Exhibitors & Supporters

    Registration & Badges

    How many badges do I receive as an exhibitor?

    Each 10′ x 10′ booth includes two exhibit-only badges. Additional exhibit booth staff badges are available for a fee. Full conference badges may also be purchased.

    When does exhibitor registration open?

    Exhibitor registration will open in early January 2027. Please contact Coordinator, Operations: Strategic Events & Industry Relations Mercedes Lowell for additional information.

    Booth Space & Logistics

    How do I secure booth space for the Annual Assembly?

    Review the exhibitor application and contact Senior Sales Manager, Mickey Martin with any questions.

    What is included in the cost of a booth?

    Each booth includes:

    • 10′ x 10′ booth space
    • 8′ high backwall drape
    • 3′ high side rails
    • Booth identification sign

    Additional furnishings and services are available for an extra fee. Please note that floor covering is required.

    How do I order furniture, utilities, and other booth services?

    Orders can be placed through the GES Exhibitor Portal. Contact Coordinator, Operations: Strategic Events & Industry Relations Mercedes Lowell if you need assistance accessing the portal.

    When can exhibitors move in and move out?

    Information on move-in and move-out dates and times will be provided to exhibitors closer to the event.

    Exhibit Hall Services

    How can I locate an exhibitor booth?

    Visit the Annual Assembly floor plan for booth locations and exhibitor information.

    Is lead retrieval available?

    Yes. Lead retrieval devices are available through the registration vendor. Contact Coordinator, Operations: Strategic Events & Industry Relations Mercedes Lowell for details.

    How do I ship materials to the Annual Assembly?

    Shipping instructions and advance warehouse information are available through the GES Exhibitor Portal.

    Is Wi-Fi available?

    Complimentary Wi-Fi is available throughout the conference venue. Exhibitors who require a dedicated hardline connection should contact Coordinator, Operations: Strategic Events & Industry Relations Mercedes Lowell.

    Travel & Parking

    How do I get from the airport to the venue?

    Travel and transportation information is available on the Plan Your Trip page.

    Where can I park?

    Parking information is available through the David L. Lawrence Convention Center.

    Registration Policies

    What is the cancellation and transfer policy?

    To cancel your registration:

    • Submit your request in writing to [email protected]
    • A $100 administrative fee applies to all cancellations
    • Approved refunds are processed approximately 2 to 4 weeks after the meeting

    Explore all 2027 Annual Assembly Policies.

    What if I have additional questions?

    For the most up-to-date information:

    • Check this page regularly
    • Watch your email for event updates

    You can also contact Member Services: